Data Integration Between POS and ARGOERP
for Retail Businesses
 

ARGOERP is a software that seamlessly integrates with the Point of Sale (POS) system, offering various interface options tailored to the needs of customers with multiple branches. This integration ensures efficient, accurate, and streamlined operations while reducing redundancies, enabling management to analyze data, plan, adjust strategies, and set organizational directions promptly in response to rapidly changing situations.

The data interface between POS and ARGOERP can be categorized into two main types:

Type 1: Inventory control is managed through the POS, while ARGOERP serves as the backend system that receives purchase and sales data from the POS to record accounts and analyze the revenue and expenses of each branch.

Type 2: Inventory control is managed by both the POS and ARGOERP. ARGOERP functions as the backend system that receives purchase and sales data from the POS for accounting purposes and analysis of revenue and expenses of each branch.

The key difference in Type 2 is that inventory control in both systems requires two-way communication between POS and ARGOERP, involving the import and export of warehouse-related data to ensure accurate and consistent inventory information. This method is suitable for operations that require inventory control or movement from both central and branch levels.

However, based on the experience of Ares International (Thailand) in implementing ERP systems for a major retail customer in Thailand, where the POS system was semi-ERP, the interface approach differed from the two mentioned above. In this case, ARGOERP utilized only the Account Payable (AP), Account Receivable (AR), Fixed Asset, and General Ledger (GL) modules, while all sales data and account code mapping were processed by the POS system.

For example:

• For cash sales: Sales data from the POS system is processed and sent as debit and credit account codes, interfacing directly with the GL module of ARGOERP.
• For credit sales: Sales data and revenue account codes interface from the POS to the AR module of ARGOERP for account recording, debt creation from sales, and subsequent payment processing. Meanwhile, product account codes and cost of sales account codes are interfaced into the GL module.

The advantage of this approach is that transactions in ARGOERP are reduced, making report generation faster since ARGOERP does not need to store details of every product item in each sales and purchase bill, thereby reducing redundancy for employees.

This demonstrates that ARGOERP is flexible and can be adapted to various interface methods based on the needs and operational characteristics of each company, providing a guide for designing or selecting an interface method between POS and ERP that best suits the organization and meets its operational requirements.

Contact us
For a demo, please contact us at Contact Us or for further inquiries:
Phone: 0633253640 or 02-6863000 ext. 3042
Email: support@aresth.co.th